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Schedule events, share calendars, and manage reminders and time zones.
Search this topicOpen Settings and find Time zone. Enable the secondary time-zone display and select the second location. Check which zone remains primary before scheduling meetings. This helps compare working hours without manually converting every appointment; invited participants still see scheduled events in their own configured time zone.
Create or edit the event, open Time zone beside the event times, and enable separate start and end zones. Set the departure location and arrival location, then enter the local times from your itinerary. Check the resulting duration and dates, particularly for overnight flights or international date changes.
Open Settings, find World clock, enable its display, and add the locations you need. Use it to compare current local times before proposing a meeting. The world clock is a reference tool; still check the event's own date and time zone because daylight-saving changes can affect future time differences.
Create or edit the event and open the menu initially labeled Does not repeat. Choose the recurrence pattern and when it ends, then save. Check a few future dates to confirm the pattern. An end date is useful for temporary projects, and Google limits a repeating series to 730 occurrences.
Open that occurrence, edit its time or details, and save. When Calendar asks which events the change applies to, select only this occurrence rather than the full series. Verify the next scheduled meeting afterward. Privacy settings behave differently and can apply across a series, so review those separately.
Check three places: the event's reminder, Calendar's notification settings, and the browser's permission for calendar.google.com. Keep Calendar open in the browser. Also confirm your operating system allows that browser's notifications and that a focus mode is not suppressing them. Test with a new event a few minutes ahead.
Check whether your browser allows calendar.google.com to play sound, then review the computer's notification sound and volume settings. Browser permissions for notifications and audio are separate controls. Test an upcoming reminder after changing them, and remember that silent or focus settings may still suppress sound even when an alert appears.
Open Calendar settings in a browser, choose General, and review Language and region. Select the date and time formats you prefer, then inspect the calendar and an event's details. Formatting changes how times are displayed; it is separate from the time-zone setting that determines which local times you see.
Open Settings > General and review Event settings for the default event duration. Choose the length you use most often, then create a test event to confirm it. This saves editing time for future meetings, but you should still check each event's actual end time before inviting anyone.
Enable keyboard shortcuts in Calendar settings, then press the question-mark key to see the available commands. With shortcuts active, C creates an event, T returns to today, and slash starts a search. Use them outside text-entry fields so typing an event title does not get confused with navigation.
Enable Calendar's keyboard shortcuts, then press G to open the date-navigation control and enter your target date. This is faster than repeatedly moving through months. Check the resulting day and year before creating an appointment, especially when entering a date in a format different from your usual regional convention.
On a computer, open Settings > Import & export, select the ICS file, choose the destination calendar, and import it. If the download is a ZIP, extract the individual calendar files first. Inspect the imported events afterward: guest lists and conference information are not imported with the events.
No. Importing creates a snapshot of the events rather than an ongoing connection between accounts. For continuing updates, use the original calendar's supported sharing or subscription arrangement. Avoid repeatedly importing the same file as a substitute for sync, and review existing events before adding another batch of copies.
Save the spreadsheet as CSV with Google's required English headers, including Subject and Start Date. Add optional time, location, and description columns as needed. Import it through Calendar's Import & export settings into a chosen calendar, then inspect the dates. Repeating events from CSV may become separate one-time events.
Add the group's email address in the event's guest field and send the invitation. Group membership can update the guest list for upcoming events. Your ability to view members affects invitation and RSVP behavior, so test with a small group first and do not assume every recipient appears individually.
Check whether you have permission to view the group's members and edit the event. Group visibility and large guest lists can limit what Calendar shows. Where available, expand the group beside the guest list to review replies. Ask the group's administrator about permissions rather than treating missing detail as a declined invitation.
On a computer, open Calendar's settings menu and choose Trash. Select the correct calendar, find the event, and restore it. Deleted events normally remain there for 30 days, but some recurring-event deletions bypass Trash. After restoring a meeting, recheck room availability and ask guests to respond again if necessary.
Open the specific occurrence, delete it, and choose only that instance when prompted. Check nearby dates afterward. Choosing this and following events removes future occurrences as well, and Google warns that those deletions do not go to Trash. Read the scope carefully before confirming any series-wide cancellation.
Removing an event you were invited to removes it from your calendar and tells the organizer that you declined. It does not cancel the organizer's meeting for everyone. If the meeting itself should be canceled, contact the organizer. Deleting an event you own has a different effect on invited participants.
Open the email in Gmail, use the message's More menu, and choose Create event. Calendar opens with the subject and message text copied over and a recipient added as an invitee. Review the description, guests, date, and time before saving, especially if the email contains private conversation details.
Check Calendar's Google Workspace smart-feature settings and whether events from Gmail are enabled. The email must be a supported confirmation; forwarded messages, mailing-list mail, and messages where you are only copied may not qualify. Verify important travel dates manually instead of relying entirely on automatic event creation.
In Calendar settings, open Google Workspace smart features and disable showing events from Gmail. You can also delete an individual generated event if only one is unwanted. Review the source confirmation before removing useful travel information, and remember that changing the calendar display does not cancel the actual reservation.
Source checks for these answers: September 21, 2026. Product instructions and local requirements can vary.